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Creating a Project
Once you have enabled the ‘Projects’ facility a new tab will appear between the Reports and Help tab. The tab will be labelled ‘PROJECTS’ unless you have chosen to rename it. The project name can be changed
within SETTINGS > PROJECT SETTINGS.
within SETTINGS > PROJECT SETTINGS.
If you select this tab, you will now have the option to create a new project.
Projects allow you to group together related sales and purchases.
Let’s assume you’re a building a garage, You’d want to know how much you spent on materials, how much you paid sub-contractors, etc as well as how much money you received from your customer.
You could set up a Project called "Building a Garage for Mr Bloggs" and (optionally) enter estimated income and expenditure. Then when you record sales and purchases you can assign them to this Project. The system will then calculate your actual income and expenditure and compare that to the estimated figures.
Let’s assume you’re a building a garage, You’d want to know how much you spent on materials, how much you paid sub-contractors, etc as well as how much money you received from your customer.
You could set up a Project called "Building a Garage for Mr Bloggs" and (optionally) enter estimated income and expenditure. Then when you record sales and purchases you can assign them to this Project. The system will then calculate your actual income and expenditure and compare that to the estimated figures.
Click ‘create project’ once you completed filling in all the necessary fields.
Now that you have created your project, each time you create an invoice, you will have the option to assign it to any project that you have created.
When the invoice has been created and you have selected your created project, this will now affect the ‘actual’ cost column giving you the exact balance of your project.
You can also relate purchases to your project. For example, you may purchase some materials for your project. You would enter a new receipt as normal but select the project that this purchase is related to, thus altering the overall cost of your project.
You can take a look at all the of invoices or purchases relating to any project at any time simply by going into a Project and selecting either the ‘View Invoices’ or ‘View Purchases’ button.
There is no limit to the amount of projects you can create.